Studio Coordinator and Teacher 

FLSA Status: Exempt

Job Status: Full Time 

Salary Range :  $33,280 – $35,000

To Apply: Interested applicants should submit a resume, 3 references including your most recent supervisor, copies of all required clearances, and a letter of interest to jobs@assemblepgh.org by 11:59 pm, EST April 30, 2021. No phone calls, please. Please send questions to nina@assemblepgh.org. 

Studio Coordinator and Teacher Job Responsibilities: The Studio Coordinator is responsible for planning, coordinating, executing and teaching Assemble virtual and in-person in-house afterschool and summer camps, virtual and in-person birthday parties, and when possible, space rentals and Make-N-Take events. This role is also integral to the design and transition back to in-person programs and continuation of virtual programs.  

The Studio Coordinator is also responsible for managing the purchasing of materials for all of Assemble’s programs as well as overseeing the kit assembly for virtual programs. This role works collaboratively with other coordinators and the Off-Site programs team.  This person will collaborate with fellow Assemble teachers to deliver programming and lessons. They are the backbone of success for their Assemble programs. These programs are also revenue generators for Assemble and require excellent customer service skills. 

In addition to Coordinator duties, this role serves as an Assemble Teacher responsible for planning and delivering STEAM-based programs. They actively engage to build a culture of making and inquiry. They work with and report back to the In-House Programs Manager (IHPM) on Assemble’s current program offerings, to explore new program opportunities, and to help expand the organization’s capacity to fulfill its mission and vision. They also are expected to work collaboratively with all staff as needed and are representatives of Assemble. 

Reporting Structure: 

The Studio Coordinator and Teacher reports to and is evaluated by the In-House Programs Manager (IHPM).

Defined terms:

Materials and Equipment – Consumable supplies and reusable equipment that Assemble has for our programming. Equipment includes our laser cutter, 3D printers, Ipads, and other electronics. Materials include recycled materials, science and art supplies, small electronics, snacks, and all consumables.  

Material Kits – All prepared materials for virtual programs, pre-packaged per activity, with some extras to spare.

Birthday Parties: – 2 hours Sunday virtual or in-person programs on towards birthdays for youth ages 4-14. These involve at least 2 making projects based on a STEAM theme. 

Space Rentals – Paid space rentals for our 4824 Penn Ave Location, when applicable.

Make N Takes  – Hands-on STEAM Activities that last 5-10 minutes. Typically occur offsite, as part of larger events hosted by other organizations. Most Make-N-Takes occur on the weekends. 

Corporate Events – Paid Hands-on Team building workshops for local corporations and groups, virtual or in-person

Job Duties and Expectations:

• 30% – Coordinate Materials and Equipment
  • Responsible for maintaining all materials, equipment, and updates in Assemble’s space
    • Develops and delivers training for staff to use equipment
    • Makes recommendations for equipment purchasing and updates to IHPM
    • Coordinates Materials Request form with all teachers  
    • Coordinate and maintains inventory for materials and equipment
    • Works with Marketing + Development Manager on “Calls for Donations”
    • Organizes and maintains overall order for materials and equipment
    • Oversees cleanliness of the space in collaboration with the IHPM
    • Coordinates all deep clean volunteer events
  • Responsible for purchasing materials with respect to budgets
    • Tracks expenditures and follows financial procedures
    • Researches the most cost effective materials
    • Prioritizes the use of free, recycled, or existing materials to teachers
  • Lead on material Material Kit assembly for virtual programs for  both in-house and off-site programs
    • Sharing expertise on materiel kits 
    • Coordinates space coordinator for Kits assembly
  • Attend all coordinator meetings and collaborate with staff

• 15% – Coordinate Birthday Parties, Make-N-Takes, Corporate Events, and Space Rentals 
  • Provide excellent customer service with quick response to clients
    • Correspond in a timely manner for all parent/guardians to book birthday parties, Community Partners for Make-N-Takes and Corporate Events, and Space Rentals
    • Answers the phone
  • Maintains documentation of upcoming events and opportunities
    • Collect total numbers served and photo documentation
  • For Birthday Parties and Corporate Events:
    • Remix, write, and develop projects, lesson plans, and themes
    • Responsible for all material requests for the events, including the assembling of party favor bags or material kits
    • Sends follow up and experience surveys to parents/guardians after the party
    • Works with Marketing and Development Manager for birthday party marketing
    • Sends follow up and experience surveys customer after the party or event
  • Sets up the space and cleans after the event, when applicable
  • Meets and collaborates with programs team, clearly communicating any needs and issues at hand to IHPM

• 50%  – Teaching 
  • Facilitates the delivery of Science, Technology, Engineering, Art and Mathematics (STEAM) activities, and lesson plans during regularly-scheduled program workshops and summer camps
  • Writes and/or adapts workshop curriculum using existing best practices in STEAM and Maker education for both in-person and virtual instruction
  • Attend and participate in teaching team meetings and ensure ongoing collaboration with the teaching team, clearly communicating any needs and issues at hand with the program managers.
  • Coordinates with the In-House and Off-Site Program Managers regarding the use of available materials at Assemble and digitally submit material requests in advance of specified program workshops or summer camps
  • Fills out and submits weekly workshop debrief form with teaching team to reflect on and improve program
  • Collects and distributes any necessary permission forms and contact information required for program participants and immediately informs the In-House Program Manager of any changes
  • Records and reports student attendance 
  • Ensures that all  evaluation forms are administered to individual students at each workshop or camp, including photo documentation and other qualitative data
  • Attends all mandatory trainings, professional development (PD) sessions, and all-teacher meetings
  • Participates in social distancing, cleaning, and disinfecting protocol set by Assemble’s Health & Safety Reopening Policy
  • Maintains a clean environment and performs any necessary setup and cleanup related to the program
  • Works with Program Managers  to coordinate at least one Guest Maker-led workshop per summer camp
  • Manages classroom behavior while promoting a positive and welcoming learning environment 
  • Remains aware of program timeline and adheres to the established timeline
  • Maintains professional interaction with co-workers, makers, students, on-site contacts, parents, and other points of contact necessary to conduct program
  • Provides mentorship and a positive co-learning experience for volunteers, interns, and co-teachers
  • Adapts to unplanned events or unexpected changes quickly and professionally 
  • Carry out other duties as needed in order to sustain programs and assist co-workers

• 5% – Advance Assemble’s vision, mission, and values

• • Represent Assemble at events and presentations
  • Coordinate events and model behaviors that continue to build Assemble’s Culture
  • Attend board meetings, fundraisers, and events as asked by Executive Director
  • Assist with other tasks as appropriate or needed

Job Qualifications:

• Must be organized with a keen eye for detail as to uphold the quality and goals set for Assemble programs
• Must be a creative problem-solver and resourceful
• Must have a strong desire and ability to learn and share knowledge
• Must be flexible with in-person facilitation as well as virtual programming during COVID-19 restrictions
• Must have strong collaboration skills and must be reliable
• Must have current clearances for PA Child Abuse, PA Criminal Record, FBI PA Department of Education, Mandated Reporter Certificate, and National Sex Offender Registry Verification
• Must be competent with e-mail, Google Drive, and Google Documents
• Must have excellent customer service abilities, including in-person, digital, and over the phone
• Must Excellent and effective written, verbal, and nonverbal communication skills
  • Ability to communicate with a range of people from children, teens, parents, peer Assemble Teachers, Assemble managers, and other summer camp provider liaisons
  • Must be comfortable presenting in front of others, from children to adults
• Must be attentive to culturally relevant pedagogy, restorative justice methods, and commitment to anti-oppression work 
• Must be able to adapt to flexible work hours and the environment with evolving program priorities
• Must have a valid driver’s license or state ID or passport
• Lesson plan and curriculum writing experience preferred
• Background and comfort working with youth of diverse identities and experiences preferred
• Effective mediation skills and the ability to work through conflict preferred
• Experience in facilitation preferred
• Experience with STEAM or Maker Education preferred, both low and high-tech
  • Working knowledge and interest in youth-oriented computer programming language (e.g. scratch, Minecraft, etc.), robotics, VR, AR, AI, microcontrollers (Makey Makey), rapid prototype methods like the laser cutter and 3d printers in a learning environment is preferred
• Having a car and being willing to drive teaching team members and material kit deliveries is preferred
• Bachelor’s degree or equivalent work experience in an out-of-school or informal educational setting preferred

Assemble, Inc. provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Assemble expressly prohibits any form of unlawful employee harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Assemble’s employees to perform their expected job duties is absolutely not tolerated.